Last updated: 24 September 2026
This Privacy Policy explains how Small Biz AI HQ (“we”, “us”, “our”) collects, uses, and protects information when you visit smallbizaihq.com (the “Site”). We are based in the United Kingdom and handle personal data in line with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, the Privacy and Electronic Communications Regulations (PECR), and, where applicable, the EU GDPR.
Who is responsible for your data
Small Biz AI HQ is the data controller for personal data collected through this Site. You can contact us about privacy at smallbizaihq@gmail.com.
Information we collect
- Information you give us: your name, email address, and message when you use our contact form or email us; your email address if you subscribe to our newsletter; and your name, email, and comment if you leave a comment.
- Information collected automatically: like most websites, our hosting provider records standard server logs (IP address, browser type, pages requested, date and time) for security and performance. Cookies and similar technologies may also collect information about your device and browsing, as described below.
- We do not knowingly collect information from children under 13, and the Site is not directed at children.
How we use your information
- To reply to enquiries, corrections, and topic requests.
- To send our newsletter, if you subscribed. Every email includes an unsubscribe link.
- To publish and moderate comments.
- To keep the Site secure, prevent spam and abuse, and fix technical problems.
- To show advertising that helps keep the Site free to read (see below).
Our lawful bases are: your consent (newsletter, non-essential cookies, personalised ads), our legitimate interests (running, securing, and improving the Site and answering messages), and legal obligation where it applies.
Cookies
Cookies are small text files stored on your device. We use:
- Strictly necessary cookies — needed for the Site to work, for example to remember your cookie choices or keep logged-in administrators signed in.
- Advertising cookies — set by Google and its partners to serve and measure ads, only where you have given consent where consent is required.
- Analytics cookies — if we use an analytics service, it helps us understand which articles are useful. These are only set with your consent where required.
You can change or withdraw your consent at any time using the privacy/cookie settings link shown on the Site, and you can block or delete cookies in your browser settings. Blocking some cookies may affect how the Site works.
Advertising and Google AdSense
We use (or may use) Google AdSense to display advertising on this Site. In relation to this:
- Third-party vendors, including Google, use cookies to serve ads based on a user’s prior visits to this website or other websites.
- Google’s use of advertising cookies enables it and its partners to serve ads to our users based on their visit to this Site and/or other sites on the Internet.
- You may opt out of personalised advertising by visiting Google Ads Settings. You can also opt out of some third-party vendors’ use of cookies for personalised advertising at www.aboutads.info or www.youronlinechoices.eu.
- If you are in the UK, EEA, or Switzerland, we ask for your consent before personalised ads are shown, using a Google-certified consent management platform. Non-personalised ads may still use cookies for frequency capping, aggregated reporting, and fraud prevention.
For more information, see How Google uses information from sites or apps that use its services and Google’s advertising policies.
Who we share information with
We do not sell your personal data. We share it only with service providers who help us run the Site, under appropriate contracts:
- our web hosting provider (Hostinger), which also provides our newsletter tool;
- Google, for advertising (and analytics if used);
- email providers used to receive and answer messages;
- authorities, if required by law.
Some of these providers may process data outside the UK. Where they do, transfers are protected by adequacy regulations or standard contractual clauses.
How long we keep information
- Contact messages: up to 24 months, then deleted.
- Newsletter subscriptions: until you unsubscribe.
- Comments: for as long as the comment is published.
- Server logs: usually no longer than 30 days, unless needed to investigate abuse.
Your rights
Under UK GDPR you have the right to access, correct, delete, or restrict the use of your personal data; to object to processing; to data portability; and to withdraw consent at any time. To use these rights, email smallbizaihq@gmail.com. We will respond within one month.
If you are unhappy with how we handle your data, you can complain to the UK Information Commissioner’s Office (ICO) at ico.org.uk.
California and other US residents
We do not sell or share personal information for money. California residents may request access to or deletion of their information by emailing us, and we honour Global Privacy Control signals where required by law.
Third-party links
Our articles link to other websites, including AI tool providers. We are not responsible for their privacy practices, so please read their policies.
Security
The Site uses HTTPS encryption, and we limit access to personal data to people who need it. No method of transmission over the Internet is completely secure, but we take reasonable steps to protect your information.
Changes to this policy
We may update this policy from time to time. The “Last updated” date at the top shows when it last changed.
Contact
Questions about this policy: smallbizaihq@gmail.com or our Contact page.